PRE-K COUNTS
PLEASE PUT YOUR INITIALS NEXT TO WHAT IS APPLICABLE FOR YOUR CHILD:
Date
Parent Signature:
Orientation-
I understand that I MUST attend a mandatory orientation before my child can start. The date and time will be scheduled by LPV.
Date
Time
IEP/IFSP
Your child's growth and development is measured with developmental assessments. If your child currently has an IEP/IFSP, it would be beneficial to share a copy of this plan with us so we can work together to ensure that the guidelines are put into practice. You do not have to provide this information if you do not wish to do so.
PICTURE
Occasionally the Center staff or approved visitors take pictures of or videotape the children. You can be sure that we take precaution for our children and these pictures (still or moving) maybe used to publicize and promote Center activities or events. Pictures may appear in local newspapers, center brochures, or on television. No additional notice may be given of picture-taking sessions.
LPV TRIP SHIRT
We also take the children out on trips to local parks or cites where there may be groups of people. For such occasions, at the time of registration, children are given a t-shirt that has our school logo and telephone number on it.
TRANSFERRING RECORDS
If you would like for your child's records to be transferred, we would need 72 hours’ notice. We would also need a written letter or form stating which records, why you want them to be transferred, and where you would like them to go.
My Child:
No
Yes
Comments
Wears Diapers or Pull-ups
Wears Glasses or has a lazy eye, crossed eye, wandering eye or other eye condition
Has ear tubes, hearing loss, wears a hearing aid, has a history of ear infections or other ear conditions
Has excessive colds, sore throats, coughing episodes, snores loudly
Has a history of asthma or bronchitis
Has a heart murmur, a resolved heart murmur, rheumatic fever or other heart conditions
Has a history of anemia, sickle cell disease, elevated lead level
Has G6PD, hemophilia, or other blood conditions
Has an umbilical or inguinal hernia
Has reflux, stomach pain, diarrhea, constipation, trouble urinating, urinary tract infection or kidney disease
Has a feeding tube
Has diabetes (If yes, please indicate Type I or Type Il)
Has rashes, eczema, hives, boils
Has neuropathy, muscle tics, spina bifida, muscular dystrophy, cerebral palsy
Wears leg braces, uses a cane, walker, or wheelchair
Has/had polio, chicken pox, measles, mumps, scarlet fever, whooping cough
Experiences car sickness
ENROLLMENT AND "GETTING TO KNOW YOU" MEETING GUIDLINE
Child's Name:
Names of Meeting Attendees:
Meeting Dates: Enrollment:
Getting to Know You:
If "Getting to Know You" meeting was refused:
1. Date of refused by parent:
2. Attach a list of the information that you shared in written form.
Questions that might be asked at enrollment.
Family Composition Questions
Who lives with the child? (Names and relationship to child)
Does your child have any parent that does not live in the home? Yes/No Does your child visit this parent? Yes/No Are there any custody issues that we should discuss?
Does your child have any siblings? (Names and ages)
Does your family have any pets?
Is there any other information about your family's composition that you would like to share?
Child Information
Has your child been in an early learning program or child care before?
If yes, would you share some information with us? (Where? When? For how long?)
What kind of care (family day care home, relative/neighbor care, group, or center)?
Is there a reason for leaving that program that you would like to share with me?
Do you have any of your child's records from that program?
How did your child react to other children and adults?
What do you think will happen the first day your leave your child with us?
Does your child have any imaginary friends?
Are there any special problems or fears that we should know about?
Does your child do any of the following:
Nail biting? Yes/ No Thumb sucking? Yes/ No Stuttering?
Any special needs (medical, developmental, social, or mental health?
Do any of these special needs require special care by our teachers?
Does your child have any of the following allergies:
Food?
Environmental?
Medication?
How are your child's allergies tested?
Do you have any special medical or dietary information for management in an emergency situation (medicine to keep on hand, people to call, etc.)? Any other medical or special needs?
Describe your child's schedule:
Normal bedtime, waking time, nap time and duration
Meal times
Does your child have a different schedule at any other child care setting (babysitter, relative/neighbor care, school)?
Regarding toilet habits, what words does your family use for bowel movements and urination?
Any terminology for private parts?
Is your child toilet trained?
Does your child need to be reminded to go to the toilet during waking hours?
Is there information that will help us make the first few days in our program easier for your child?
"GETTING TO KNOW YOU" MEETING
Questions for the Parent
What are your expectations of our program?
Is any particular aspect of the education program especially important to your child/family?
Is there any information about your family's culture, ethnicity, language, or religion that is important for us to know? Would you and/or your family like to be a resource for any cultural awareness activities?
Are you willing to be a volunteer in our classroom?
Are there any other ways you would like to be involved?
Are there any other talents or interests you would like to share with us?
What times are best for us to reach you and/or for you to come in for parent conferences?
Tell me about your child's favorites (ex toy, games, food, etc.)
Has your child talked to you about his or her experiences in our program so far?
Is he/she positive about the program, other children, and the teaching staff?
If not, how do you think we can make your child's experience better?
Are there any ways that we can improve communication with you about your child's experiences?
Parent/Guardian
Handbook Acknowledgement
Parent/legal guardian first and last name
Chi1d' s first and last name
Agree to abide by the Center's Policies and Procedures
Have read this handbook in its entirety.
I agree to pick my child up on time.
I understand that tuition is due every Monday or Tuesday of each week.
I will keep my telephone and address information current at all times.
I will keep my child's immunization record up to date at all times.
Other
Parent Signature
Date
Witness Signature
Date
COVID-l9 PUBLIC HEALTH EMERGENCY SPECIAL PROGRAM ATTENDANCE ACKNOWLEDGMENT AND DISCLOSURE
FAMILY/CHILD VERSION: This should be initialed and signed by BOTH parents.
Please read and initial each statement below.
Child's Name:
DOB:
Parent's Name:
Parent Signature:
Date:
Parent's Name:
Parent Signature:
Date:
Management Team Witness:
Date:
Re-Opening LPV
Due to restrictions still in place, we will reopen at 75% capacity in each room. When instructed to and all safe measures are taken, we will open with full operation hours. It's impossible to have the same staff care for the same kids throughout the day without mixing up children and teachers from other classes so changes were made for everyone's safety.
New Temporary hours
We will be reopening Monday -Friday 7:30am-5:30pm. With only serving children no longer than 9 hours a day.
Same staff and same classroom
To help minimize interactions throughout the building, we are having all classrooms open throughout the day from open to close. This will help isolate any spread if a child or staff get sick. We will not be mixing the children or staff in different classrooms at any time. Same staff with same kids! Due to this guideline. We had to lower our hours to accomplish this goal. We will be open from 7:30-5:30pm and children can not exceed a 9hr period in a day. We also put a third teacher in each classroom to make sure all hours are covered, with same teachers, for the duration of the day.
Lower enrollment
We wil6 lower our enrollment to we feel it is safe per CDC guidelines to go to regular capacity. By limited capacity, we hope this will lower the chance of covid spreading.
Drop off/pick up and labeled Waiting Spots
Designated drop off/pick up for children will be in rear entrance yard. This will allow adequate space for social distancing. We will have markings 6 feet apart near entrances so families know where to stand safely from one another.
Only Students and Staff Allowed Inside
Each person who enters a facility increases the chances of COVID-19 transmission, so it is a good idea to keep families outside and not allow any visitors.
Designated Runner
Assign the same staff members the responsibility of greeting families and walking each child to their classroom.
Health Screening Questionnaire
Before a child is allowed inside, parents answer a questionnaire to ensure they do not have any signs of COVID-19. Here is a sample questionnaire you can use:
Do you or your child or any member of your household have any of the following symptoms? Fever (37.8C 100.4F Or Higher) New/Worsening Cough Shortness of Breath Sore Throat Difficulty Swallowing Loss of Taste or Smell Nausea/Vomiting, Diarrhea, Abdominal Pain Runny Nose, or Nasal Congestion (In the absence of underlying reasons such as Seasonal Allergies, Nasal Drip, Etc.) Unexplained Fatigue/Malaise/Myalgia Chills Headache Conjunctivitis (Pink Eye) Lethargy/Difficulty Feeding in Infants
Have you had contact with anyone with acute respiratory illness or who travelled outside of (country) in the last 14 days?
Have you had close contact with someone who has been diagnosed with COVID-19?
If you answered YES to any of these, DO NOT enter. Your child cannot be permitted to enter to ensure the safety of everyone. Contact your health care provider.
Temperature Checks
Check each staff and child's temperature using an infrared contactless forehead thermometer to ensure they do not have a fever before entering the building. This will be done at least twice a day to ensure temperature doesn't go up during the day.
Wear Masks
Ensure that every adult is wearing a face mask. Children under 3 years old should not wear face masks. There are mixed opinions on whether older children should wear masks and so unless legally required it is up to your discretion whether children should be required to wear them.
Contactless Check-in
Our staff member will check in/out children in for attendance on our childcare app daily.
Hygiene Station
Hand sanitizing station at the entrance of the building for all staff, parents and children to use before interacting with one another. Frequently washing hands with soap and water.
Indoor and Outdoor Play
Gross Motor activities are still included in your child's daily schedule but have been modified. Toddlers will only use the indoor play space which will be sanitized between each classroom use. Preschoolers and School Age children will use the outdoor play yard and equipment which will also be sanitized after each class use.
Scheduled Appointments
We will only take scheduled meetings with the directors, teachers and management. You must contact the front desk to schedule a meeting if necessary, to discuss any concerns. We want to ensure your safety as well as ours.
Outside Food (12 months and up) and Personal Items
Little Peoples Village has had a NO OUTSIDE FOOD Policy since September 2019, this will be strictly enforced as we reopen. NO food from outside is allowed in the center at this time. All personal items to include "inside shoes", additional clothing, blankets and crib sheets are to be brought upon return and LEFT at the center. We will wash and sanitize all personal items weekly. INFANTS: You still must bring pre-made bottles and baby food daily if applicable.
Greetings Parents,
The following program policies are designed to ensure that all enrolled children receive a quality preschool education.
Attendance Policy
Regular attendance is important for your child to maintain steady progress and to enjoy the benefits of a high-quality early childhood experience. If your child is ill or unable to attend school, please send your child's teacher a note to report the absence. Excessive absences are unacceptable and your child's enrollment in the program may be jeopardized. This policy also includes extended vacations.
First Occurrence (3 absences): Teacher will verbally remind parents about the importance of daily attendance.Second Occurrence (5 absences): Teacher will meet with the parent/guardian to discuss the reason for absences and strategies to be utilized to avoid absences in the future.Third Occurrence (10 absences): Program director will confer with the parent regarding excessive absences and develop a plan of action to ensure daily school attendance.Fourth Occurrence (15 absences): Parent receives written notification that continued absences will result in child's removal from the class list.Fifth Occurrence (18 absences): In consultation with the program director, the child is placed back on the waiting list and the slot will be filled by the next child on the waitlist.
Thank you for adhering o the program policies. Our goal is to support children and families whenever possible and it is never our wish for a child to be dismissed from our program. We hope that these policies and procedures will provide a foundation for a strong program that will meet the needs of students, parents, and staff.
Director, Little Peoples Village
I have received and understand Little Peoples Village Attendance Policy PKC/Head Start
Parent Name
Parent Signature
Date
Director Name
Director Signature
Date
Document ID No.
Title: Policy to Reduce and Ultimately Eliminate Suspension and Expulsion of Children
Date Prepared:
Revision
Effective Date:
Policy:
This policy depicts LPVs methodology of reducing and eliminating the suspension and expulsion of children
Purpose:
The purpose of this policy is to identify positive behavior support guidelines and tools to be used by teaching and non-teaching staff at LPV; to raise awareness about suspension, expulsion and excessive disciplinary practices at the early childhood level to our families; to provide support through parent partnerships to help families who are experiencing challenging behaviors in the home by providing clear, age appropriate and consistent expectations and consequences to address challenging behaviors in a fair and equitable manner.
Scope:
This procedure applies to all teaching and non-teaching staff; the guidelines are mandatory and must be practiced diligently prior to the advancement of the next tier level of addressing disciplinary action.
Authorities/Responsibilities:
It is the responsibilities of the Executive Director, Director, Assistant Director to ensure teachers are empowered to implement all positive behavior tools as outlined in this policy and to provide teachers and support staff with adequate training and resources to address challenging behaviors in the classroom. At the completion of training, all staff and support staff will be responsible to ensure are implemented.
Procedures:
Teachers will implement the following strategies on a consistent basis to reduce challenging behaviors exhibited by children. Teachers will consistently document the use of these strategies and the results, whether positive or negative, daily.
Positive Behavior Support Strategies All Teaching and Non-Teaching Staff will implement the following procedures to curtail existing challenging behaviors exhibited by children in their care
Visual Supports
Design and post at children's eye level, a visual schedule complete with both pictures and words
The visual schedule is utilized consistently and adapted based on student needs
Expectations
Design with children, and post 3-5 classroom rules with pictures
Classroom rules are positive, specific and descriptive
Classroom procedures, responsibilities, rules are explicitly taught and reviewed frequently
Praise and Positive Reinforcement
Behavior specific praise is used to reinforce appropriate behaviors
Praise is used when catching students make positive choices
Using a calm, low, neutral tone voice to provide short simple directions when redirecting inappropriate behaviors
A ratio of 4:1 (praise to behavior correction statements) is used
A combination of verbal and physical praise is used (e.g., thumbs up, high five, stickers, kiss your brain, tokens, etc.)
Transition Procedures
A warning of "one more minute" or something similar is used to signal a transition
A transition signal is used (ring bell, blow whistle, turn off lights, play a transitional song)
Provide personal face-to-face warning to children who have difficulty with transitions
Provide more than one reminder when possible (e.g., 5 minutes until... 2 minutes until...)
Expected behaviors are clearly stated at transition times (e.g., hands at side, quite mouths)
Provide Alternative Choices, if possible
Provide an alternative activity that will avoid disrupting others if child is unable or unwilling to participate in current activity
Permit child to sit in cozy corner to read; play with a puzzle, have writing center open and stocked with crayons, markers and paper to encourage writing or drawing; permit calming music to be played and/or any other calming activity
When child is redirected to the alternate activity, the child should be quietly praised and never punished
Allow Opportunities for helping
Develop and implement a job chart
Allow children to engage in jobs (e.g., wipe tables, organize toys, books, cubbies)
Introduce Scripted Stories
Implement scripted stories such as "Tucker the Turtle," and "Super Friend." Other suggested scripted stories can be located on the Center on the Social and Emotional Foundations for Early Learning (http://csefel.vanderbilt.edu/index.html )
Teach children how to identify their feelings (e.g., use visual feeling charts, games, puppets, etc.)
Practical Teacher Engagement with an aggressive or aggravated child
Teachers can sometimes help diminish and/or eliminate student's aggressive behaviors by implementing strategies listed above; as well as practicing the following step-by-step engagement procedures:
When a child exhibits aggressive behaviors that jeopardizes the physical safety of self, classmates and others, avoid physically handling or restraining the child. Only restrain a child if the child is a danger to himself and others
Never grab a child by the arms; if you need to remove a child from a dangerous situation, go behind him/her, and lift the child from under the armpits
Quickly relocate the child to a safe spot (writing center, cozy corner, etc.)
Give the child time to calm down; do not continue talking (badgering) the child during the calm down period. Let the child process and encourage child to take deep breaths.
During conversations with the child, keep your voice calm and in a low tone
Ask child what else can he/she do to calm down besides deep breathing. Listen and accommodate child with responses, if possible: count fingers, draw, exercise, etc.
Eliminate calling out a child's name repeatedly- It is bad press! It causes the child to be put on the spot; it encourages bad behavior and it gives other children a name to blame.
Once child has calmed down, revisit the discussion about what made the child upset and revisit alternative behaviors
If the above strategies fail to change inappropriate behaviors, advancement to the next level on the progressive disciplinary procedure will be implemented for the individual child.
Design specific strategies for individual children
Revisit the Tucker the Turtle Story daily and continue to have children practice the steps
Tailor the Tucker story to fit individual students (e.g., include child's name, specific behaviors exhibited by child, add child's picture, etc.)
Encourage and praise child for expressing his/her feelings
Remind him/her of strategies to regulate him/herself (e.g., counting down from 10, taking a walk, deep breathing, etc.)
If the use of these additional intervention strategies fails to improve challenging behaviors exhibited by children, advancement to the next level on the progressive disciplinary procedure will incur.
If the use of these additional intervention strategies fails to improve challenging behaviors exhibited by children, advancement to the next level on the progressive disciplinary procedure will incur.
Required Parent Conferences
Center director initiates a parent conference to discuss individual children's challenging behaviors
Director and parent collaborate to develop and implement an individualized plan to address learning goals and behaviors. Discussion will be held with child to demonstrate the partnership between the school and home. Director and parent will set a time-line and meet again to discuss child's progress
If behaviors continue, director will initiate another parent conference to revisit strategies implemented both at home and at school
If behaviors continue to persist, director initiates another parent conference to discuss agency intervention
Implement Agency Intervention
Director discusses with parents about agency intervention, if needed. Parents are provided contact information on our Mental Health Consultant and an appointment will be arranged.
Parent meets with the Mental Health Consultant and if agency intervention is required, parent provides permission for child to be screened
Director suggests parents take a dual-action approach in obtaining services; parent must contact outside services recommended by center as well as contact their individual insurance companies to get recommendations of other agencies to contact. Director provides recommended locations including:
Birth to 3 years of age:
Community Behavioral Health (http://dbhids.org/) - 215-413-3100
City of Philadelphia Early Intervention Intake (Childlink) - 215-685-4646
3 to 5 years of age:
Child Crisis Treatment Center - 215-496-0707
Etwyn - 215-895-5500
Child Guidance Center- 267-713-4100
Community Council - 215-473-7033
Philadelphia Mental Health Clinic- 215-735-9379
NorthEast Treatment Center - 215-451-7000
Preschool Family Intervention Center through the Community Council - 215-473-7033
Director provides 15 days for parent to contact suggested providers and insurance company to schedule an appointment for child evaluation.
Call and Retrieve Procedure: During the 15-day period, the parent will be called if the child continues to injure him or herself; another child, a teacher or a staff person, and the student must be picked up within one hour. If the parent does not pick up the child within one hour, the child will not be able to return the next day.
If the parent refuses to seek additional help within the required timeline of 15 days, and if the child continues to injure him or herself; another child, a teacher or a staff person, the parent will be called to retrieve the child for the day. The parent will be given one hour to pick up the child. If the parent fails to pick up the child within one hour, the parent will have to keep the child home the following day.
If parent fails to pick up their child within one hour after two consecutive occasions, the parent will incur a late fee of $25.00 per hour until the child is picked up.
If the child continues to be incontrollable, and causes injury to him or herself, peers, teachers or staff persons; and/or child attempts to destroy center property, the parent will be called to retrieve the child, within one hour; and if behaviors persist for several days in a row, the parent will be required to keep the child home for a cool-down period of 1-3 days.
Parents must provide an appointment card to demonstrate good faith in scheduling the appointment.
The call and pick up procedure as described above will continue during scheduling of appointment and evaluation.
If parents fail to complete an evaluation within the second 15-day extension, the parent will be informed their child will be placed back on the waiting list for 30 days until an evaluation has been completed. As an alternative, the parent can provide their own wrap-around service for their child.
This extension will be the final opportunity for the parent to get child evaluated. During this holding period, parent is not responsible to make their copayments
Failure of the parent to complete an evaluation within the timeframe will result in the child being placed back on the waiting list until such services have been provided, and the childcare slot will be opened to other parents seeking childcare.
During the holding period, the call and retrieval of child for incidences of aggression that hurts child, teacher, peers or staff will continue until evaluation.
This extension will be the final opportunity for the parent to get child evaluated. During this holding period, parent is not responsible to make their copayments. Failure of the parent to complete an evaluation within the timeframe will result in the child being placed back on the waiting list until child have been evaluated and/or center support has been provided by the parent.
Extreme Circumstances:
If a child has demonstrated extreme aggression towards him or herself; teachers, staff and/or other children on a consistent basis, the above process will be eliminated, and the parent will be required to seek intervention on their own (resources provided in this policy) immediately prior to the child being able to return to the center. The parent must demonstrate good faith by submitting an intake appointment card with an upcoming date for the child to return and provide follow-up documentation indicating that the parent and child completed their intake services will be rendered to help support the child's aggressive behavior at the center and towards others. If the parent fails to keep the appointment, the child will be placed back on the waiting list until the services has been provided.
Any child that has been extremely aggressive and has broken any of the classrooms items, the parent will be responsible for replacement and/or purchase of the broken item.
Director's Name and Title
Director, Little Peoples Village II
I have received and understand Little Peoples Village Suspension and Expulsion Policy
Parent Name
Parent Signature
Date
Director Name
Director Signature
Date
Little People’s Village
#4 POLICIES and CONSENT for EMERGENCY MEDICAL CARE and SCREENINGS FORM
This form will be taken with your child when emergency medical care is needed.
Child's Name:
Date of Birth:
EMERGENCY MEDICAL CARE POLICIES
Parents, you are responsible for making arrangements for alternate care for your child if s/he is ill, needs close supervision or has a contagious condition and cannot attend preschool. You are also responsible for transportation if your child has an illness or minor injury while at preschool, not sufficiently severe to warrant emergency medical transportation.
In the event your child becomes seriously ill or injured and requires immediate medical attention, s/he will be accompanied by staff and taken to the nearest hospital emergency room in an emergency medical vehicle. We will attempt to notify you at once. Under the Medical Services/Minor Act, immediate emergency treatment will be initiated at the hospital. However, it is essential that your child's teacher and the hospital is able to locate you as soon as possible, to give either written or monitored verbal permission for comprehensive treatment. Please be sure to keep your child's teacher informed about how to reach you at all times.
You are responsible for the costs of medical treatment if your child is injured. Please contact Early Childhood Health Services if your child needs medical insurance.
Doctor's note is required before your child can return to preschool if s/he has any of the following: an emergency room visit, certain cases of illness (contagious, serious, requires a long absence, surgery, etc.), or certain cases of injury (needing doctor's care, cast or brace. special activities, etc.). If you have any doubt, please obtain a doctor’s note whenever your child goes for medical care.
CONSENT for EMERGENCY MEDICAL CARE and PREVENTIVE SCREENINGS
My signature below indicates that I understand the Emergency Medical Care Policies and give consent for:
The administration of minor first aid to my child by preschool classroom staff.
The emergency medical and/or dental care which may be necessary to preserve the life of my child or to prevent impairment of his/her health in the event that time does not permit obtaining my personal consent for such care I understand that I will be contacted as soon as possible, and will assume responsibility for giving permission for on-going care.
My child to participate in the Office of Early Childhood Education's screening program which may include, but is not limited to: developmental screening, behavioral screening, vision screening, hearing screening and dental screening. I understand that as part of the preventative health program, children participating in preschool programs of The School District of Philadelphia receive screenings during the school year.
lf you have any questions about the above information, please speak with a representative from Early Childhood Health Services.
Signature of Parent/Guardian:
Date:
Name of Location:
Signature of Early Childhood Staff:
Date:
